Employer 3-year pension re-enrolment steps

Pick any date in your 6-month window (3 months before or after your 3-year anniversary of your previous enrolment date).
Tip: Align it with your payroll cycle for simplicity.

Things to know before you pick your date

• Your re-enrolment date should work for all your payrolls. If you run more than one PAYE scheme, choose a date that fits them all.
• We only accept data for a full pay period, so it’s easiest to pick the first day of a pay period. On this date:
  • Membership and contributions for re-enrolled employees start.
• The 6-week window to complete re-enrolment begins.
• It becomes the reference point for your next 3-year cycle.

Tell us your date early

Log in to your Online Services account and confirm your re-enrolment date using the checklist. You must do this even if no employees need re-enrolling.

If you don’t confirm within 2 months of your 3-year anniversary, you may not be able to upload employee data – and you could risk non-compliance.

Find out which employees you need to re-enrol. The report in your Online Services account can help you identify them.

Employees you need to re-enrol

You need to re-enrol employees who have:

• opted out of an auto-enrolment pension scheme and aren’t currently enrolled
• stopped contributing or left the pension scheme
• stayed in the pension scheme but have reduced contributions so they don’t meet the minimum total contribution level.

Employees you don’t need to re-enrol

You don’t need to re-enrol (but you can if you want to) employees who:

• have never met the criteria before to be auto-enrolled
• are under 21 or over State Pension age
• are currently paying into a qualifying pension scheme at or above the minimum contribution level
• have left the pension scheme in the 12 months up to your re-enrolment date
• have been granted tax protected status on their pension savings
• have received a pension winding-up lump sum payment in the preceding 12 months
• are directors and have a contract of employment with the company
• are genuine partners of a limited liability partnership – those partners aren’t employees for tax purposes
• have given notice or been dismissed
• have their auto-enrolment assessment postponed on the date you re-enrol.

Need help working it out?

We’ve got you covered. Your Online Services account includes a re-enrolment report in the checklist. It shows which employees may need to be re-enrolled.

How to use your report

1. Remove anyone who’s no longer employed.
2. Decide if you want to include employees who fall under exceptions.
3. Add the employees you’re re-enrolling to your data file (see Step 3 below).

Important:

Even if no one needs re-enrolling, you still need to:

• Tell us your re-enrolment date.
• Re-declare compliance with The Pensions Regulator.

Failing to do this could lead to fines.

There are different ways to do this, depending on how you assess your employee pension contributions at the moment.

How to re-enrol your employees

The process depends on how you manage pension data:

Using People’s Pension’s assessment tool

• No separate submission needed – it’s part of your usual data upload.
• Add ‘RE’ in the Starter/Leaver field for employees who need re-enrolling.
• Our tool will assess them and suggest the right status and contribution.
• Remove the ‘RE’ indicator from future files.

Using a payroll bureau

• They’ll handle re-enrolment for you.
• Share your re-enrolment report and confirm what they need.

Assessing manually

• Add ‘RE’ to the Starter/Leaver column for employees you’re re-enrolling.

Remember:

• Complete your re-enrolment checklist and re-declare compliance with The Pensions Regulator.
• Keep assessing employees every pay period to ensure contributions stay on track.

We’ll send joiner information, but it’s a good idea to tell employees about re-enrolment before it happens. This helps reduce questions and confusion.

We’ve made it easy

• Use our ready-made communication templates.
• Find them in our communications toolkit.

Record keeping
We store some re-enrolment details, but you may want to note:

• Your re-enrolment and declaration dates.
• Which employees you’ve re-enrolled.

Record keeping
We store some re-enrolment details, but you may want to note:

• Your re-enrolment and declaration dates.
• Which employees you’ve re-enrolled.

You must confirm to The Pensions Regulator that you’ve met your legal duties. This is called re-declaration.

Complete your re-declaration within 5 months of your 3-year anniversary (or previous re-enrolment date).

What you’ll need

• Your company and PAYE details
• Workforce information
• Our scheme details:
• Name: The People’s Pension Scheme
• Address: Manor Royal, Crawley, West Sussex, RH10 9QP
• Registry number: 12005993

Once submitted, you’ll get an acknowledgement letter. That’s it until your next re-enrolment window in 3 years.

Important:
If you don’t re-declare on time, you could be fined.